Public Safety Administrative Manager (Fire Department)

  • City of Sacramento, CA
  • Sacramento, California
  • Mar 08, 2019
Full Time Administration and Management Clerical and Administrative Support Fire and EMS Public Safety
  • Salary: $97,296.17 - $127,661.01 Annually

Job Description

THE POSITION
The City of Sacramento is seeking a Public Safety Administrative Manager, with the working title of Fire Administrative Manager , to join the Fire Administrative Services Division in the Fire Department. This position will oversee and lead personnel and finance operations for the department, including, but not limited to, payroll, procurement, accounting, budget, and personnel related needs. This position reports to the Fire Chief or his/her designee during absences, and exercises supervisory responsibilities.

Under limited direction, the Public Safety Administrative Manager (Fire Administrative Manager) performs difficult administrative duties in planning, organizing, and directing the activities of a large division and/or major functional unit while meeting the goals and objectives of the Department; assists in designing and implementing procedures, methods, and programs.

THE IDEAL CANDIDATE

The City is seeking a high-performing Fire Administrative Manager with exceptional management and leadership abilities. The new Fire Administrative Manager is a dedicated professional with superior performance and project management skills, and has a proven track record for producing quality work products, achieving outcomes, and meeting commitments in a timely manner. The ideal candidate will:
  • Possess a working knowledge of rules and regulations pertaining to public administration;
  • Possess a strong business sense, and personnel and financial acumen;
  • Work effectively and cooperatively with internal business partners, customers, and stakeholders;
  • Demonstrate professional demeanor in behavior; appearance; and oral, written, and electronic communication;
  • Promote high standards of professionalism, performance, integrity, and customer service, personally setting the example throughout the Fire Administrative Services Division and department.

DISTINGUISHING CHARACTERISTICS

This is a civilian management-level classification populated with multiple incumbents. The Public Safety Administrative Manager (Fire Administrative Manager) performs duties that are administrative or managerial in nature, with substantial authority for managing staff and activities of a specialized nature. Incumbents have extensive contact with sworn personnel, department staff, other City employees, various public/private organizations, and the general public. This classification is responsible for developing, proposing, and implementing policies, procedures, goals, and objectives within their scope of responsibility. This classification is distinguished from the next lower classification of Administrative Officer in that the latter may handle one or more major functions of centralized administrative services, while the former is responsible for directing the activities for a large division and/or major functional unit.

SUPERVISION RECEIVED AND EXERCISED

Limited direction is provided by higher-level management. Responsibilities include broad supervisory authority over a diverse group of supervisory, professional, technical, and support positions whose incumbents perform specialized public safety service-related activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed:
  • Oversees, plans, organizes, staffs, directs, and controls the operations of the Department administrative unit which may include, but is not limited to, those services related to fiscal, personnel, communications center management, records management, property management, and/or identification services.
  • Develops and implements strategic plans, goals, and objectives for assigned Units in accordance with core purpose, mission, vision, and values of the organization; develops, recommends, and administers policies and procedures; establishes priorities; monitors efficiency and effectiveness of Unit work products through quality control and related activities.
  • Selects, assigns, trains, directs, and evaluates staff, professionals, supervisors, and others; assures proper training and guidance for staff; identifies and maintains standards of staff proficiency for specialized functions.
  • Develops and administers Unit budget; analyzes budget data to identify and project resource needs; requests needed resources; recommends strategies to increase Unit funding; may develop grant proposals and/or monitor grant-funded programs; monitors and approves budget expenditures within limits of authority; prepares complex statistical and narrative reports, correspondence, and other documents.
  • Coordinates assigned activities with management/staff, City officials/managers, other City employees, and outside agencies; may participate on committees and task forces as assigned; attends meetings, conferences, and workshops as assigned; may testify in court and/or before legislative bodies.
  • Assures Unit compliance with and enforcement of applicable Federal, State, and local laws, ordinances, and codes.

QUALIFICATIONS
Knowledge of:
  • Principles and practices of modern public administration including planning, organizing, staffing, directing, and controlling.
  • Principles and practices of human resources management, supervision, and training.
  • Advanced principles, practices, methods, and techniques of public safety in records management, technology, and property management, depending upon area of assignment.
  • Current literature, laws, regulations and developments, as well as various agencies that impact public safety services in area of assignment.
  • Research methods, report writing techniques, statistical concepts and methods, principles and techniques of project management.
Skill in:
  • Use of modern office equipment, including computers, computer applications and software.
  • Use of modern communication methodologies and media.

Ability to:
  • Manage and oversee an administrative unit; make decisions under pressure.
  • Supervise subordinate personnel, including supervisors, and technicians.
  • Develop and implement public safety related strategic plans, policies, and procedures.
  • Develop, recommend, administer, and control moderate-sized budgets.
  • Read and interpret complex laws and regulations regarding public safety services.
  • Establish and maintain effective working relationships with public officials, public/private agencies, and the general public on a variety of issues.
  • Prepare complex narrative and statistical reports, correspondence, and other documents.

EXPERIENCE AND EDUCATION

Experience:

Five years of increasingly responsible professional administrative experience, including at least three years in a supervisory position.Experience in a public safety setting is highly desirable.

-- AND --

Education:

Possession of a bachelor's degree from an accredited college or university with major coursework in, public administration, business administration, or public safety administration or a related field.

Substitution:

Possession of a Master's Degree in a related field will substitute for one year of required professional administrative experience.

PROOF OF EDUCATION

Proof of education such as college transcripts and degrees must be submitted to the City of Sacramento Employment Office in person, as an attachment(s) to the online application, faxed to (916) 596-1556, or emailed to employment@cityofsacramento.org by the final filing deadline . If submitting in person or via fax/email, please include your name andJob # 001788-19-FDon your documents. Unofficial documents and/or copies are acceptable. Important note: Applications will be rejected without proof of education.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the final filing deadline .

SPECIAL QUALIFICATIONS

Driver License:

Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.
THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application:(Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application to the Employment Office by the final filing deadline :


  • Employment applications must be submitted online; paper applications will not be accepted.



  • Employment applications will be considered incomplete and will be disqualified:



  • If applicants do not list current and past job-related experience in the "Work Experience" section.Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week).

  • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.



  • Proof of required education and/or degree equivalency must be submitted online with your application, emailed toemployment@cityofsacramento.org, delivered in person, or sent to the Employment Office by fax or mail by the final filing deadline .


2. Supplemental Questionnaire:(Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire:


  • Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.

  • Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.

  • A resume will not substitute for the information required in the supplemental questionnaire.

  • Possession of the minimum qualifications is not necessarily a guarantee of further advancement in the selection process.


3.Screening Committee: (Pass/Fail)- Human Resources will evaluate employment applications for the minimum qualifications stated on the job announcement.

4. Interview Process: Human Resources will forward qualified applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. The Fire Chief will review the results, if necessary conduct additional interviews, and forward the recommendation to the City Manager's Office for final action.

5.Conditional Hire:Upon receipt of a conditional offer, the selected candidate must complete LiveScan / fingerprinting and receive Human Resources approval prior to receiving a start date from the Department.

QUESTIONS:

For questions concerning this job announcement and the application process:




  • Visit the Human Resources Department at Historic City Hall, 915 I Street, Plaza Level, Sacramento, CA 95814.


Special Instructions

3/28/2019 11:59 PM Pacific

Additional Information

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Closing Date/Time: 3/28/2019 11:59 PM Pacific