Supervising Deputy Public Administrator/Guardian/Conservator

  • Sonoma County, CA
  • Santa Rosa, California
  • Mar 09, 2019
Full Time Administration and Management
  • Salary: $71,588.22 - $87,032.91 Annually

Job Description

Position Information

The Human Services Department seeks an experienced professional tolead astheir SupervisingDeputy Public Administrator/Guardian/Conservator

Starting salary up to $41.70/hour ($81,230/year)
Plus, an additionalcash allowance of approximately $600/month*

Benefits of County Employment

Sonoma County employmentoffersexpansive opportunities for growth and development, the ability to be a part of a rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to excellent benefits* including:
  • An annual Staff Development/Wellness Benefit allowance up to $650
  • Eligibility for a 5% salary increase after 1040 hours (approximately 6 months when working full-time) for good work performance; eligibility for a 5% salary increase every year thereafter for good work performance, until reaching the top of the salary range
  • Competitive vacation and sick leave accruals, 12 holidays and an additional 8 floating holiday hours per year
  • County paid premium contribution to several health plan options
  • Potentialeligibility for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
  • County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
About the Position

The Public Administrator/Guardian/Conservatorsprogram (PA/PG/PC) investigates, and may administer, the estates of deceased individuals who either hadno wills orwere without appropriate people willing or able to act as administrators. The PA/PG/PC program also conducts official County investigations into conservatorship matters and acts as the legally appointed conservator for persons found by the Courts to be unable to properly care for themselves or their finances.

The Supervising Deputy PA/PG/PC performs highly responsible and specialized activities in the
PA/PG/PC program. Typical duties may include:
  • Assisting Deputy PA/PG/PC staff in all aspects of their caseload, including developing case management plans, andproviding daily feedback, support, and direction
  • Evaluatingprogram service delivery effectiveness, identifying efficiency opportunities, and developing policy and procedural recommendations
  • Reviewing the work of Deputy PA/PG/PCs for accuracy, conformance to program policies,timeliness, and consistency
  • Investigating, coordinating, and managing services in difficult or complex cases
  • Assisting with property searches, which require the use of specialized safety equipment such as Tyvek suits and hood respirators
  • Representing the PA/PG/PCprogram in a courtroom setting
The ideal candidate for this position will possess:
  • The ability to quickly adapt to changing priorities
  • An aptitude for organizing and triaging under strict deadlines; strong multitasking abilities
  • Experience using data to inform outcomes; proficiency in case management systems and the software necessary to generate written reports
  • Excellent leadership skills and supervisory experience; an ability to train and evaluate staff; expertise collaborating with staffand responding to their needs
  • The ability to respond to and communicate with clients, family members, and callers under severe stress and/or in difficult situations
  • Aptitude working with highly volatile clientele and complex estate issues; strong verbal and written communication skills
  • An ability to exercise sound judgment and maintain client confidentiality
The Adult & Aging (A&A) Services Division

The A&A Services Division assists and advocates for safety, health, dignity, and independence of older adults and persons with disabilities.The Division focuses on protective, supportive social services, as well ascommunity advocacy and coordination.The A&ADivisionincludes theSonoma County Area Agency on Aging (AAA) program, and the AAAAdvisory Council, which plans, coordinates, and allocates Older American Act fundsto provideservices for persons 60 years of age and older in Sonoma County.

The A&A Services Division staff include professionals in social work, veteran services, public guardian services, andadministrative and support staff.

Division programs include:
  • Adult Protective Services
  • Area Agency on Aging
  • In-Home Support Services (IHSS)
  • IHSS Public Authority
  • Linkages Care Coordination Program
  • Multipurpose Senior Services Program
  • Veterans Service Office
  • Public Administrator/Public Guardian/Public Conservator
The A&ADivision leads several aging initiatives that involve a number of grants and contracts with community based agencies. For additional information about the Adult & Aging Services Division, please visit our website, at

*Salary is negotiable. Benefits described herein do not represent a contract and may be changed without notice. Additional information can found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) .This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Those who wish to be considered for future positions should consider applying to this recruitment.

Minimum Qualifications

Education and Experience: Any combination of education, training and experience which would provide the opportunity to acquire the knowledge and abilities listed.
Normally, this would include a Bachelor's degree in behavioral science, social welfare, behavioral health, business administration, legal studies, or related field; and two years experience involving all aspects of probate of estates, legal guardianship, conservatorship, and estate management, at a level comparable to Deputy Public Administrator/Guardian/Conservator.
Academic coursework in behavioral science, social welfare, behavioral health, business administration, legal studies, or related field; and four years of experience involving all aspects of probate estates, legal guardianship, conservatorship, and estate management, at a level comparable to Deputy Public Administrator/Guardian/Conservator.

Certification:Certification by the California State Association of Public Administrators, Public Guardians, and Public Conservators; or within two years of employment, employees in this classification shall obtain required certification.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge, Skills, and Abilities

Considerable knowledge of: the principles and techniques of investigations, interviewing, and case management; the appropriate provisions of the California Probate, Health and Safety, and Welfare and Institutions Codes, and other pertinent laws and regulations as they relate to Public Administrator/ Guardian/Conservator; legal definitions and forms used in conservatorship and probate proceedings; various public welfare programs and community resources available to conservatees; concept involved in wills, trusts, insurance policies, deeds, and contracts; legal procedures and practices; courtroom procedures; research and recordkeeping methods; the special needs of disabled adults, mentally ill, and frail elderly populations; medical and psychiatric terminology and current treatment methods.
Some knowledge of: effective supervision; techniques and methods of training employees in work procedures.
Ability to: lead, assign, prioritize, train, and monitor the work of others; communicate clearly and effectively, both orally and in writing; investigate, assess, and evaluate data and develop an effective course of action; work independently in performing most work assignments, and in resolving problems and deviations; develop and maintain effective working relationships with the public, coworkers, clients, relatives and friends of clients, and employees of agencies involved with assigned caseload; effectively and tactfully communicate with persons under emotional stress; deal effectively with clients who are difficult, unstable, mentally ill, potentially abusive, or violent; effectively organize and budget time and workload; establish and maintain systematic records including business, tax, and inventory records; use modern office equipment and computers sufficiently for satisfactory work performance.

Selection Procedure & Some Helpful Tips When Applying

  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application and should be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting-a-Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Responses to supplemental questions will be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient.
The selection procedure will consist of the following examination:
An Application & Supplemental Questionnaire Appraisal Examination (Weight 100%). Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews.


A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.


Applications are accepted on-line at . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted.

The County of Sonoma prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people.Please view the County's Equal Employment Opportunity Policy for further information.

HR Analyst: JL
HR Technician: RR