PROGRAM IMPLEMENTATION MANAGER, HS (ENTERPRISE HEALTH INFORMATION MANAGEMENT DIRECTOR)

  • LOS ANGELES COUNTY
  • Los Angeles, California
  • May 31, 2019
Full Time Administration and Management Public Health
  • Salary: $118,905.84 - $179,973.13 Annually

Job Description



Open Competitive Job Opportunity

EXAM NUMBER :
Y4629G

First Day of Filing : MAY 31, 2019 at 8:00 a.m. (PT) - Until the needs of the department are met and is subject to closure without prior notice.

The Los Angeles County Department of Health Services (DHS) is the second largest health system in the nation, providing compassionate, quality care through its integrated system of hospitals and community-based clinics. DHS annually cares for about 600,000 unique patients, employs over 22,000 staff and has an annual operating budget of $4.3 billion. DHS leads the County's effort to provide health services to the residents of Los Angeles County, of which approximately two million are uninsured. DHS hospitals also conduct post-graduate medical education through university affiliations for interns, residents and fellows to train the physicians workforce for tomorrow.

MISSION:
Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners.

Management Appraisal of Performance Plan (MAPP) :
This position is subject to the provision of the Management Appraisal of Performance Plan (MAPP). Initial salary placement and subsequent salary adjustments will be made in accordance with (MAPP) guidelines and regulations.

DEFINITION:
Manages a major section in the planning, development, coordination, implementation, and administration of departmental strategic health care program initiatives and projects.

POSITION/PROGRAM INFORMATION:
The Enterprise Health Information Management Director (EHIMD) will provide oversight to the Department of Health Services (DHS) facility HIM Directors.
Essential Job Functions
Provides leadership to heads of Health Information Management at all hospitals, comprehensive health centers, and outpatient centers in DHS, to ensure the appropriate level and quality of medical record coding is performed.

Provides leadership and management of several ongoing projects that are critical to the strategic direction of DHS,such as improvement in inpatient and outpatient services and inpatient and outpatient coding needed to support financial reimbursement and quality reporting.

Develops and monitors the policies, procedures, and performance standards for all DHS EHIM-related functions, ensuring EHIMstaff are working as effectively as possible.

Provides critical input and assistance toclassification/compensationdue to the ongoing evaluation of the EHIMclassifications at DHS facilities including refreshing training and certification requirements, staffing ratios and performance expectations.

Conducts program planning anddevelopmentwhile establishing goals and objective for the program, which includes defining quality standards anddevelopingwork plans for meeting program deliverables.

Supervises the director of Enterprise Master Patient Index (EMPI) to ensure that records are appropriately reviewed to resolve, merge and duplication issues.

Plans and directs the Release of Information operation to ensure that all medical records are appropriately handled and stored in compliance with applicable privacy laws.

Manages development, administration and coordination of the budget and recommends allocation of funds.

Responsible for the development of the design and implementation of monitoring systems, quality assurance and project evaluation activities, including measurements of patient outcome, cost effectiveness and health-system impact.

Plans, organizes anddirectsthe work of EHIMadministrative staff.

Ensures DHS EHIMpolicy, procedures, protocols and workflows are in compliance.
Requirements
SELECTION REQUIREMENTS:

Certification as a Registered Health Information Administrator(RHIA)* issued by the American Health Information Management Association (AHIMA)

-AND-

Five (5)years of progressively responsible**staff capacity*** experience in an Enterprise Health Information Management (EHIM) divisionanalyzing, evaluating, coordinating and making recommendations for a varietyhealth care programs in a large integrated health care delivery system****, of which two (2) years must have included supervisory***** experience at the level of Los Angeles County's class of Senior Staff Analyst, Health******, Assistant Hospital Administrator IV****** or higher.

LICENSE:
A valid California Class "C" Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:2 - Light.
Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping, or squatting. Considerable walking may be involved.

DESIRABLE QUALIFICATIONS
  • A Master's degree* or higher from an accredited college or university in Business, Business Administration, Health Care Administration, Public Health, or Public Health Administration.
  • Knowledge of The Joint Commission and Title 22 standards as it relates to Enterprise Health Information Management.

SPECIAL REQUIREMENT INFORMATION:
*In order to qualify for the Selection Requirements, you mustinclude a legible photocopy of your certificate of completion withyour online application,at the time of filing.In order to receive credit for a Master's Degree or higher, youmustinclude a legible photocopy of your diploma/transcripts which shows the area of specialization withyour online application,at the time of filing.

If you are unable to attach required/supporting documents during application submission, you may email the documents to MarthaTeranat mteran1@dhs.lacounty.gov within fifteen (15) calendar days of filing your application online.Please include your name, the exam title, and the exam number in the email message.

Please ensure the Certification/License Section of the application is completed. Provide the title of the certificate, the number, date issued, date of expiration and the name of the issuing agency.The required certificate must be current and unrestricted.

**Progressively responsible experience is defined as a significant increase in the complexity and the scope of responsibility in functions over time.

***Staff capacity is defined as work performed to assist and support administration by doing research, analysis and making recommendations to line managers for the solutions of problems such as organization, utilization of personnel, allocation of funds, workload and workload fluctuation, or programs and procedures for accomplishing work objective.

****A a large integrated health care delivery system is defined as a major division within a 200+ bed hospital.

*****Supervisory is defined as has full supervisory responsibility including planning, assigning, scheduling, hiring, rating performance evaluations, disciplining, and counseling employees. Provides day-to-day technical and administrative supervision to subordinate staff.

******Experience at the level of the Los Angeles County's classes listed in the Requirements is defined as follows:

Senior Staff Analyst, Health: Supervises a team of analysts providing technical and consultative service to management in major health service areas.

Assistant Hospital Administrator IV: Assists in the administration of a large hospital, by managing and coordinating the supporting services for patient care programs of a major area of the hospital.

Additional Information
EXAMINATION CONTENT:
This examination will consist of two (2) parts:

PART I :An evaluation of your education, training, knowledge and experience in the relevant technical field, and desirable qualifications based on your application information and supplemental questionnaire weighted 40%.

Only those candidates that achieve a passing score of 70% or higher in Part I will be invited to Part II.

PART II :An in-person interview designed to evaluate your Job Preparation, Interpersonal and Verbal Communication Skills,Analytical and Decision-making Ability, Work Skills, Adaptability, Dependability and Ethics, Leadership, and general ability to perform the duties of the position weighted 60%.

Candidates must achieve a passing score of 70%or higher on each weighted part of this examination in order to be added on the eligible register.

ELIGIBILITY INFORMATION:
Applications will be processed on an"as-received"basis and those receiving a passing score will be promulgated to the eligible register accordingly.

The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.

No person may compete in this examination more than once every twelve (12) months.

SPECIAL INFORMATION:
Appointees may be required to work any shift, including evenings, nights, weekends, and holidays.

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

VACANCY INFORMATION:
The resulting eligible register for this examination will be used to fill a vacancy at the Department of Health Services (DHS).

APPLICATIONS AND FILING INFORMATION:

Applications must be filed online only. Hardcopy/paper applications submitted by U.S. MAIL, FAX or IN PERSON will not be accepted.


Applications electronically received after 5:00 p.m., PT, on the last day of filing will not be accepted.

Apply online by clicking on the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website.

The acceptance of your application depends on whether you have clearly shown that you meet theRequirements.Fill out your application completely and correctly to receive full credit for relevant education, training, and experience in the spaces provided so we can evaluateyour qualifications for the position.Please do not group your experience. For each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will berejected.

IMPORTANT NOTES :
  • Allinformation and documents provided by applicants is subject to verification.
  • Wemay reject your application at any time during the examination and hiring process, including after appointment has been made.
  • Falsificationof any information may result in disqualificationor recission of appointment.
  • Utilizingverbiagefrom the Class Specification and/or Minimum/Selection Requirements serving as your description of dutieswill notbe sufficient to demonstrate that you meet the Requirements. Comments such as"See Résumé"orreferencing other unsolicited materials/documentswill not be considered as a response; in doing so, your application will berejected.
SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID, E-MAIL, AND PASSWORD:
All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

DEPARTMENTCONTACT:
Martha Teran, Exam Analyst
(323) 914-7045
mteran1@dhs.lacounty.gov

ADA COORDINATOR PHONE:
(323) 914-7111

CALIFORNIA RELAY SERVICES PHONE:
(800) 735-2922


Closing Date/Time: