Labor Relations Assistant

  • Contra Costa County, CA
  • Martinez, California
  • Jun 20, 2019
Full Time Human Resources and Personnel
  • Salary: $55,984.44 - $71,451.84 Annually

Job Description

The Position
Bargaining Unit: Management - Mgmt Classes, Classified & Exempt

Are you a journey- or advanced-level administrative assistant or office clerk considering career opportunities in central administration or labor/employee relations? This may be the opportunity you are looking for.

Contra Costa County's Labor Relations Division is seeking candidates to fill a Labor Relations Assistant vacancy. Under direct supervision, Labor Relations Assistants are expected to assist in the day-to-day operation of the County employer-employee labor relations program by performing a wide variety of technical and clerical activities and other related work as required, includingprocessing routine invoices and preparing/reviewing board orders and contracts. This position will support the County Administrative Office and the Labor Relations departmental staff.

The ideal Labor Relations Assistant candidate is:
  • A multi-tasking professional team player who efficiently tracks timelines and meets deadlines;
  • Extremely organized and able to work in a fast-paced, confidential office environment;
  • Excellent in providing administrative support to multiple professional staff members;
  • Proficient with Microsoft Word, Excel, and Publisher; Adobe Acrobat skills are desirable;
  • Customer-service oriented and results driven.

The County Administrator's Office acts as the principal staff advisor to the Board of Supervisors and administers all County operations. The duties of the County Administrator and County Finance Director include administering the County's labor management relations program consisting of managing the collective bargaining process, grievance investigation, providing training and counseling to managers and employees, as well as problem resolution, through the Labor Relations Division. The Labor Relations Division team includes the Labor Relations Manager-Exempt, Principal Labor Relations Analyst, Labor Relations Analyst II's, and Labor Relations Assistants. The Division's mission is to facilitate equitable and effective labor-management relations by representing and balancing the interests of its employees, managers, and governing bodies encouraging the employee organizations and County management to work as partners and continuously improve the negotiation processes that are critical to the County's success. The Labor Relations Division is responsible for negotiating, implementing and administering twenty (20) Memoranda of Understanding with sixteen (16) employee organizations.

You can read the complete job description at this link. The eligible list established from this recruitment may remain in effect for one year.

TENTATIVE EXAM DATES

Tentative Written Exam: July 17, 2019 through July 24, 2019
Tentative Oral Exam: Week of August 5, 2019

Typical Tasks
Technical/Operational:
  • Participates in the negotiation process by assisting and providing information and organization for Labor Relations Negotiators.
  • Represents the Labor Relations Unit in communications with employee organizations, other County departments, government agencies, and the public.
  • Plans and organizes conferences and meetings.
  • May attend grievance meetings; takes notes and/or documents, prepare written communications setting forth the results of grievance meeting.
  • Prepares accurate and professional reports and presentations on a variety of topics
  • Composes routine board orders, memos, and letters
  • Develops and maintains tracking systems of various bargaining unit negotiations, including proposals, meeting notes, costing and other statistical information, tentative agreements, meeting schedules/dates.
  • Updates, publishes, and distributes bargaining unit representatives reports regarding temporary employees, confidential employee listing, etc.
  • Coordinates all aspects of revising, printing, and distributing Memoranda of Understanding for the employee organizations.
  • Develops and effectively utilizes resources in completing assignments
  • Maintains professional knowledge in applicable areas and keeps abreast of changes in the labor relations field as appropriate.

Clerical:
  • Provides routine information to County employees and managers and to union representatives regarding labor relations matters.
  • Researches and prepares in rough or finished form, data for inclusion in correspondence or reports.
  • Composes and types letter on routine matters regarding the administration of union contracts, grievance processing, and contract compliance issues.
  • Answers and handles incoming telephone calls and makes referrals as required.
  • Maintains a variety of alphabetical files referencing a variety of labor relations activities and subject matter areas.

Minimum Qualifications
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Education: Possession of an Associate's Degree or completion of at least 60 semester or 90 quarter units from an accredited college or university, AND

Experience: Two (2) years of full-time experience in a para-professional, administrative assistant or senior level clerical position with a Human Resources Department or operating department administrative services unit, preferably supporting Labor Relations functions in the public sector.

Selection Process
  1. Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date.
  2. Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination.
  3. Written Exercise:May include multiple-choice questions, writing proficiency test, and scenario based competency/behavioral questions. Candidates must obtain a rating of at least 70, which may be an adjusted score in accordance with the Personnel Management Regulations. (Weight 50%)
  4. Oral Interview: Conducted by a Qualifications Appraisal Board who will evaluate candidates in job-related areas. Candidates must receive a score of at least 70, which may be an adjusted score, in order to be ranked on the employment list. (Weight 50%)

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.

THE COUNTY OF CONTRA COSTA IS AN EQUAL OPPORTUNITY EMPLOYER AND
VALUES DIVERSITY AT ALL LEVELS OF THE ORGANIZATION

It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.