Administrative Clerk - Journey

  • PLACER COUNTY, CA
  • Placer County, California
  • Jun 22, 2019
Full Time Clerical and Administrative Support
  • Salary: $18.35 - $22.31/hour; $3,180.89 - $3,866.48/month; $38,170.70 - $46,397.73/year**

Job Description

Introduction
Placer County is a beautiful place to live and work. Stretching from the suburban outskirts of the Sacramento Valley to the mountains of the North Lake Tahoe region, quality of life in Placer County is truly the key to its attractiveness. Recreational prospects abound in the County's numerous rivers, lakes, state parks and ski resorts. Three vibrant suburban communities offer world-class shopping and dining, cultural activities, and the chance to tee off at one of several championship golf courses. The foothills, home to the world-famous Gold Country, offer well-stocked rivers and tree-lined lakes. This distinctive area gives residents the opportunity to explore the lifestyle of country living with big city convenience while bringing them closer to nature and surrounding them with history.
For more information about living and working in Placer County, please go to: www.visitplacer.com

POSITION INFORMATION
The eligible list created by this recruitment will be used to fill future county-wide vacancies for both temporary/extra-help and permanent positions.
*Temporary/Extra Help assignments are limited to 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits.
**Employees in this classification will receive a 2% general wage increase effective June 8, 2019 which is in addition to the above listed salary.

DEFINITION
To perform a wide variety of general clerical and routine secretarial duties related to the function and department assigned.

DISTINGUISHING CHARACTERISTICS
This is the full journey level class in the Administrative Clerk series and is distinguished from the Administrative Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Clerk - Entry level.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from management, professional or supervisory personnel, and may receive technical and functional supervision from secretarial or higher level clerical personnel.

EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
  • Perform general clerical duties related to assigned functional area.
  • Type, proofread and process a variety of documents and forms including general correspondence, memos, and statistical charts from rough draft, recordings or verbal instruction.
  • Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures.
  • Issue, receive, type and process various applications, permits and other forms; register participants in County sponsored programs.
  • Process bills and collect fees, permits and licenses; record payments and send delinquent notices as necessary.
  • Operate standard office equipment including word processing applications as assigned; may perform duties on computer spreadsheet programs; operate stand alone, computer software programs as related to assigned area.
  • Schedule inspections and/or other appointments as assigned.
  • Attend meetings for the purpose of making notes; prepare and distribute meeting summaries.
  • Perform a wide variety of clerical work including filing, billing, and checking and recording information on records.
  • Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
  • Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.
  • Receive, sort and distribute incoming and outgoing mail.
  • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS
 It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.
Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:
 
Experience: Two years of experience performing duties comparable to that of an Administrative Clerk - Entry for Placer County.

Training: Equivalent to the completion of the twelfth grade.
License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
  • English usage, spelling, grammar, and punctuation.
  • Principles of customer service and reception techniques.
  • Basic office methods and equipment including filing and computer systems.
  • Basic mathematical calculations.
  • Basic computer software and keyboarding.
  • Organization, procedures and operating details of an office.
Ability to:
  • On a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulation; lift light weight.
  • Intermittently review documents related to department operations; observe and identify problems related to duties; understand, interpret and explain department policies and procedures to the public and staff.
  • Learn the organization, procedures and operating details of the County department to which assigned.
  • Perform routine clerical work including maintenance of appropriate records and preparation of general reports.
  • Verify and check files and data.
  • Understand and carry out both oral and written directions.
  • Perform routine mathematical calculations.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Learn to use a personal computer and office equipment necessary for successful job performance.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Type accurately at a speed necessary for successful job performance.
  • Use a personal computer and office equipment necessary for successful job performance.
  • Schedule appointments and register participants in training programs.
  • Take notes and prepare meeting summaries.
  • Organize tasks and determine priorities in order to meet assigned deadlines.
  • Interpret, explain and apply operating policies, rules, and procedures of an assigned function.

SELECTION PROCEDURE
Written Examination (100%)  - Written examination is tentatively scheduled for the week of 7/29/19
The written examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification.

CONDITION OF EMPLOYMENT
Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph) and/or be bonded. Additionally, positions in law enforcement classifications, and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.
SUBSTITUTE LISTS
The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES
Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

EQUAL OPPORTUNITY EMPLOYER
Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS
The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.
Click here to view benefits for General bargaining unit

Selection Plan
Tentative Recruitment Timeline:
Week of 7/8/19         Minimum Qualifications Screening
Week of 7/15/19       Written Examination Invitations Sent Out
Week of 7/29/19       Written Examination
Week of 8/5/19         Eligible List Established


Closing Date/Time: 7/8/2019 5:00:00 PM