City of Tacoma City of Tacoma
Mar 29, 2019Full Time
Responsibilities include: Assist in various aspects of project implementation and management. Work closely with project lead to assist in the definition of project requirements, including scope, schedule and budget. Work closely with project team, consultants and stakeholders to conduct studies and reports. Organize and track project schedules, budgets, and status information for the full project portfolio. Provide performance reports and communications to all levels of City staff and management, including executive-level and external stakeholders. Provide contracting oversight, including assistance and participation in the development of vendor solicitations and selection process, coordination of vendor proposals, customer approvals and creation and execution of contracts in the City's procurement system. Coordinate vendor payments, contract changes and amendments. Provide planning, scheduling and sequencing of projects, including coordinating with customers throughout General Government, in-house design and labor resources, and external vendors and contractors to ensure that small renovation & maintenance projects, space reconfigurations, employee/contractor moves, and procurement of furnishings are completed efficiently and effectively. Assist in the establishment of permitting requirements, documentation and approvals. Coordinate and track customer requests for facility planning and workspace moves. Respond to customer concerns or requests for information regarding facility projects. Support data management in the Facility Condition Assessment database and maintenance work order system, tracking and updating systems with completed projects and revised information. Conduct site assessments and operational reviews to ensure accurate and up-to-date information. Coordinating with customers and vendors to ensure procurement and installations are completed efficiently and effectively, according to expectations. Coordinate tracking and routing of contractor submittals and request for information to be reviewed by Architectural/Engineering team. Coordinate project as-builts, warranty information, and operations & maintenance manuals.